CONSTITUTION AND BY-LAWS

OF THE

VEGETABLE GROWERS ASSOCIATION OF NEW JERSEY, INC.

 

Approved

MARCH 30, 2005

 



 

ARTICLE I – NAME

 

The name of this Association shall be The Vegetable Growers’ Association of New Jersey, Incorporated.

 

ARTICLE II – MISSION & PURPOSE

 

The aims and objectives of this Association are:

 

MISSION: To promote and encourage improvements in the production and marketing of all phases of the vegetable industry in the State of New Jersey.

 

PURPOSE: To disseminate knowledge of the growing and marketing of vegetables through cooperation with the New Jersey Agricultural Experiment Station and Rutgers Cooperative Research and Extension, the New Jersey and U.S. Departments of Agriculture, and all other existing organizations and committees working for or interested in the vegetable industry of the Garden State.

 

 

ARTICLE III – MEMBERSHIP & DUES

 

Section 1. MEMBERSHIP:  Membership in this Association and participation in the activities of this Association are available without discrimination based on race, color, sex or national origin.

 

CLASSES OF MEMBERSHIP:

 The membership of the Association shall consist of four classes:  Active, Commercial, Complimentary and Honorary.

 

1.  ACTIVE:  Any commercial grower engaged in the production of vegetables upon payment of annual dues shall be admitted as an active member.

 

2.  COMMERCIAL:  Any person, or his representative, engaged in the manufacture or distribution of farm equipment or supplies upon payment of annual dues shall be admitted as a commercial member.

 

 

3.  COMPLIMENTARY:  Any person on the professional or administrative staff of Cook College and the New Jersey Agricultural Experiment Station, State and United States Departments of Agriculture, Agricultural County Agents and others serving the vegetable industry in a like capacity in New Jersey and other states may be nominated to membership and elected by the Board of Directors.  Such persons are not required to pay dues.

 

4.  HONORARY:  Any person who has made a notable contribution to agriculture may be elected an honorary member at any membership meeting. 

Honorary members are elected for life and are not required to pay dues.

 

            5.  DIRECTOR AT LARGE: An honorary Director, voted upon by the Board of Directors, with full privileges.

 

Section 2.  DUES:  The dues shall be for the fiscal year (July 1- June 30).  The amount of the annual dues shall be determined by the Board.

 

 

ARTICLE IV VOTING

 

Each active member shall have one vote upon all questions and elections presented for action at any meeting of the members.  An active member shall be eligible to hold any office.  All other members shall enjoy the same rights and privileges as the active members except those pertaining to voting and holding office which are exclusive privileges of the active members.   All voting privileges must be exercised personally.    Elections or decisions of any question unless otherwise hereinafter designated shall be by a majority of the directors present.

 

 

ARTICLE V – BOARD OF DIRECTORS

 

Section 1.  NUMBER OF DIRECTORS:  The Board of Directors shall consist of one (1) Director from each county. The Board may appoint a Director to represent a county, from its active members, until the next annual meeting.  Each county will also have an Alternate Director to act in the absence of the Director.  In addition, any past President is a board member with full voting privileges.

 

Section 2.  TERM AND REPRESENTATIONS:  The members of the Board of Directors shall be elected for a term of one year at the annual meeting.   Each County Board of Agriculture shall elect one of its members to serve as Director for their county.

 

Section 3.  VACANCY:  Whenever a vacancy shall occur on the Board of Directors, the Board shall appoint a new Director who has been nominated by that county to fill that vacancy and such Director shall serve until the next annual meeting.

 

Section 4.  GENERAL POWERS:  The Board of Directors shall elect the officers of the Association and manage the affairs of the Association.  It shall seek at all times to promote the work and welfare of the Association.  It shall supervise the work of committees and pass upon all matters pertaining to time and place of meeting, programs, exhibits, premiums and certificates of merit.  It shall have power to fill all vacancies by appointment to continue until the next annual election.  It shall appoint all delegates to other societies.  There shall be a regular meeting of the Board of Directors for organization during the annual meeting of the Association.  Meetings shall be held as set forth in the Constitution.  Special meetings may be called by the President.

 

Section 5.  ELECTION OF OFFICERS:  The Board of Directors shall elect the officers of the Association.  This shall be done at the first Directors’ meeting following the annual meeting.  Each officer has one vote.

 

Section 6.  MEETINGS:  The Board of Directors shall meet at least four (4) times annually.  The dates for these meetings will be decided by the directors.

 

Section 7.  SPECIAL MEETINGS:  A special meeting of the Board of Directors may be called by the President or a quorum of the Board. 

 

Section 8.  QUORUM:   A Quorum is seven (7) voting members.  A Quorum shall be present at any meeting when actions are made.

 

Section 9.  ACTION:  Any action taken by the Board shall be by majority vote of the members present. 

 

ARTICLE VI  STANDING COMMITTEES

 

There shall be created standing committees as listed:  Executive, Legislative, Marketing, Research, Convention, and Nominating.  Others may be created by the Board, or appointed by the President, as necessary to carry out the purposes of the Association.  The Board by resolution shall determine membership rules and regulations of these newly created committees.

 

Section 1.  EXECUTIVE COMMITTEE:  shall consist of the President, immediate Past-President, Vice-President, Secretary, Treasurer and one member appointed annually by the President with the approval of the Board of Directors.

 

      a. General Powers:  The Executive Committee shall carry on the business of the organization between regular board meetings.  Any actions shall be ratified by the board at the next scheduled Board meeting.

Section 2.  LEGISLATIVE COMMITTEE:   The Legislative Committee shall keep informed regarding state and federal legislative matters affecting the vegetable interests in New Jersey.  The committee shall recommend to the Board of Directors action to be taken.

 

Section 3.  MARKETING COMMITTEE:  The Marketing Committee shall consider and recommend necessary action to the Board of Directors on any problems or matters pertaining to the marketing of vegetables.

 

Section 4.  RESEARCH COMMITTEE:  The Research Committee shall keep informed on research in progress and planned at the College of Agriculture.  It shall assist the staff at the College of Agriculture by suggesting where research may be needed.  The committee shall report its activities to the Board of Directors at all meetings and may recommend needed action.

 

Section 5.  CONVENTION COMMITTEE:  The Convention Committee shall be appointed by the President prior to the year’s convention.

 

Section 6.  NOMINATING COMMITTEE:  The Nominating Committee shall be appointed by the President prior to the annual meeting.

 

 

ARTICLE VII - OFFICERS

 

Section 1.  OFFICERS:   The officers of this Association shall consist of a President, Vice-President, Secretary and Treasurer.  The officers shall be elected by the Board of Directors.

 

  PRESIDENT:   The President shall be elected by and from the membership of the Board of Directors.  The President shall be the chief executive officer of the Association.  The President shall preside over all meetings of the Board of Directors and of the members.  The President shall have general and active management of the business of the Association and shall see to it that all orders and resolutions of the Board are carried into effect.   The President shall have the general powers and duties of supervision and management usually vested in the office of President of an Association.  The President shall appoint, with the approval of the Board of Directors, all standing committees of the Association, including a recording secretary.

 

VICE-PRESIDENT:  A Vice-President shall be selected from the membership of the Board of Directors.  They shall carry out the duties of the President in his absence and any others directed by the Board.

 

SECRETARY:  The Secretary shall be elected from the membership of the Board of Directors and shall:

 

  a) arrange for all details in connection with meetings of the Association and of the Executive Committee unless such details are assigned to special committees by the Executive Committee.

 

  b) keep a record of the names and addresses of each current member.

 

TREASURER:  The Treasurer shall be elected from the membership of the Board of Directors and shall:

 

      a) have charge of all funds of the Association, keep a strict account of same, and disperse them upon order of the Board of Directors or the Executive Committee.

      b) make an annual report at the annual meeting of the Association at which time the books, all accounts and vouchers shall be submitted to an auditing committee appointed by the President; he shall also give a report of the financial status of the Association at each of the quarterly meetings.

 

Section 6.  TERMS OF OFFICE:  The President and Vice-president shall serve one three (3)-year term and shall not serve more than one consecutive term.  The Secretary and Treasurer shall be elected annually.

 

 

ARTICLE VII – MEETINGS

 

Section 1.  ANNUAL MEETING:  An annual meeting shall be held each year in one of the following months – January, February, or March.  One of the purposes of the meeting shall be the election of a Board of Directors.

 

Section 2.  NOTICE:  Postmarked at least ten days prior to the date set for the holding of the annual meeting of members, written notice of the time, place and purpose of such meeting shall be mailed to each member.

 

Section 3.  ORDER OF BUSINESS:  The order of business at the annual meeting shall be as follows:

  a)  Roll call by county

  b)  Reading of minutes of last preceding annual meeting

  c)  Report of the Secretary

  d)  Report of the Treasurer

  e)  Report of President

  f)  Report of standing committees

  g) Old Business

  h) New Business

  i)  Adjournment

 

provided that, in the absence of any objection, the Presiding Officer may vary the order of business at his discretion.

 

Section 5.  SPECIAL MEETINGS:  A special meeting of the members may be called at any time by the President or by the Board of Directors.  Notice and procedure of meeting shall comply with the procedure as governs the annual meeting.

 

 

 

ARTICLE IX – AMENDMENTS

 

These articles may be amended by a vote of the majority of the members present at an annual or special meeting.  Notice of change of these articles shall: 1) appear in the VGA Newsletter at least one month preceding the meeting, or 2) by a notice to each active member postmarked ten days before the meeting.